Depot is end-to-end hire management built for water cart operators — quotes, agreements, fleet assignment, operator scheduling, and a customer portal. All connected.
↓ No lock-in. No enterprise pricing. Built for 4–10 cart operations.
Most operators are managing six-figure assets from a combination of a group chat, a spreadsheet, and a good memory. It works — right up until it doesn't.
Customer calls, you jot notes, calculate delivery manually, call back with a price. If you're on a job, driving, or it's Saturday morning, someone else answers first. The job is gone before you've checked the diary.
A generic form emailed to a customer who signs it "when they get a chance." No record of when. No photos of what left the depot. When damage comes back disputed, you're arguing from memory against a customer who's very sure it was already like that.
Which cart is free next Tuesday? Is WC3 back in time for the council job on Thursday? If the answer requires a call to the driver or a scroll through a thread, you don't have a system — you have a dependency on one person's memory.
Customer calls to say it rained Tuesday and they didn't use the cart. What do you credit? Is that cart now free? Does it affect the next booking? The mental load is constant and the paper trail is nonexistent.
Depot follows your existing process. You don't change how you work — you just stop doing it manually.
Cart size, hire type, dates, delivery address, standpipe — all captured in a structured form. Distance to depot is calculated automatically via Google Maps. Quote is generated and emailed to the customer. No phone call required. Jobs arriving after hours get a quote, not a missed call.
Auto-quoted or flagged for your review — you stay in controlIssue the hire agreement through SignWell directly from the booking. Customer signs on their phone. You're notified the moment it's done. Deposit and bond are tracked against the booking automatically. The paper trail starts before the cart moves.
No chasing. No "I'll sign it when I'm back in the office."Fleet view shows exactly which carts are free for the requested dates. Assign the asset with a click — no spreadsheet, no group chat. For wet hire, assign a licensed operator and they're automatically emailed the job details. No double-bookings. No calls to the yard.
Full fleet visibility before you commit to anythingCustomers log into a branded portal to view their booking status, request stand-down days, request extensions, and report issues — with photos. You get notified. Nothing requires manual intervention unless you need to approve it.
Cuts inbound calls during active hires significantlySchedule collection from the admin panel — customer gets an email with time and details. Return is logged. Damage instances are reviewed with photos. Bond is released or partially withheld. Every booking ends with a complete, timestamped record from first enquiry to final return.
A paper trail that actually holds up if something goes wrongNot generic hire software jammed into the wrong shape. Depot was built from scratch for water cart operations — dry hire, wet hire, standpipes, and all.
Platforms like StayOnHire or HirePOS are built for broad equipment rental — not the specifics of water cart operations. Stand-down days, standpipe permits, wet hire operator licensing, dust suppression bookings, rain-day credits — none of that is in the box. Depot is. There's no configuration phase where you're forcing the wrong tool into shape.
Most of them are fair. Here's the honest version of each one.
"My spreadsheet works fine. Why fix what isn't broken?
A spreadsheet doesn't break — it fails quietly. It works fine until someone updates the wrong cell, the driver checks last week's version, or a damage dispute puts you back at a document with no audit trail. The failure only becomes visible at the worst possible moment.
"My customers prefer to call me directly.
Most still will for complex jobs — that's fine. Depot captures the enquiries that come in after hours, on weekends, or from project managers who won't wait on hold. It doesn't replace the relationship. It handles the admin around it so the calls you do take are worth having.
"I'm not a tech person. I'll spend more time figuring it out than it saves.
It runs in a browser. If you can log into Xero or book accommodation online, you can use Depot. There's no configuration phase — setup is handled as part of onboarding. You see a working system with your rates and your fleet before you ever log in solo.
"I've been burned by software that promised the world and delivered nothing.
That's exactly why there's a live demo you can poke around in before any conversation happens. Not a slideshow. Not a feature list. An actual working system. Book a session and we'll run it against your real setup — your cart sizes, your rates, your hire types. Then you decide.
Depot is designed for operators who've outgrown ad-hoc admin but don't need enterprise complexity or a six-month implementation.
You've got multiple carts, sometimes multiple jobs running simultaneously, and the coordination is starting to crack. You need visibility without hiring a full-time admin person.
Your customers are project managers, site supervisors, and procurement teams. They expect documentation, compliance records, and a fast turnaround. Your admin needs to match that standard.
One job won from an after-hours enquiry that would have gone unanswered typically covers the cost of a month. Pricing is based on fleet size — not per-user seats or per-booking commissions. Book a demo and we'll put together a number that works for your volume.
No hard sell. No pricing bait-and-switch. A straight conversation about whether it's the right fit.
30 minutes. No slides. Just the platform, your numbers, and honest answers about whether it's the right fit for your fleet.